How do you build your own notebook system? – Yes.
What you need is an outside brain that helps us remember, sort out things that the brain is not good at.
This is at least six years of my experience, and this paper includes not only the construction theory, but also concrete practical steps, so much as hand-to-hand teaching, and if you can’t get it out, come and beat me, the students who don’t.
Read hints:
1. The article is about 1W, long, hard to read, so it is not easy, even a little brain burn, and it requires you to focus on not suggesting time for fragmentation.
2. The present paper is a complete knowledge system, and the article will not come up and throw at you a solution, but will start with “What” and “Why” and tell you what to do after the consequences.
Here’s the text…
What is a knowledge management system?
Let’s not answer that. Let’s just go to the scene.
If you had 10 books on your bedside, how would you find one of them?
You might say it was a quick look.
But if you’re in the world’s largest library: the Library of the United States Congress, with a collection of over 210 million books, now you want to find a book in it, how do you find it?
A copy? You’re exhausted, and I’ve converted the figure of 210 million, and I’ve laid the 21 million books around the globe.
Not just looking for books, but the library handles tens of thousands of inquiries, loans, repayments, and books every day…
There is no human brain alone that can handle this amount of information.
How, then, do library managers address these problems?
When it comes to a system of management, all things are regularized, rules are made, systems are made, and people are liberated.
What if we don’t have this management system?
By the same token, our knowledge management system is the same as this library, and knowledge is like this book, and when we have a system to manage them, we have another brain, so that we can throw all the things that our brains are not good at, all of them to the outside, so that we can remember, sort and so on.
Why do you have to build an outside brain?
The brain is used to think, not to remember.
Memory, especially the hard back of the dead, is the most anti-human, and evolution tells us that the brain only remembers the information that will help us survive, and that is irrelevant, that it forgets them as much as possible in order to save the resources of the brain, and that the same brain can handle only a small part of the information at hand, and that when it comes to dealing with a lot of information, the brain strikes.
When we use our brains, we feel confused and dizzy because the information the brain processes is overloading. The mechanisms of the brain are not designed to remember and process a lot of information!
But in real life, we need to deal with and remember many information and knowledge points so that they can be used as they please, and what should be done?
Of course it’s the brain!
The memory and large-scale information management that our brains are not good at, but that’s what our outside brain is good at. Our brains will forget, but the outside will never forget, and the outside brain that you have built will be complementary to your brain, each of its strengths.
As in the book management cases above, we do not need to remember the information about each book, and we need to know how to find them from the book management system when we want to.
So if you want to use the real power of the brain, you can free it from memory, let it think, not let it remember.
Any of the kids who saw it might be saying, “Do I have to do this outside brain?”
When you’re just trying to be a “snatcher” and you think it’s enough to carry a brick and a cement in your life, you can leave because you don’t really need it.
But if you want to grow, if you want to be more capable, if you want to be competitive enough in the fierce competition of society, your knowledge reserves will have to be expanded. In this case, do you need to remember? Thinking about your career in school, how painful it is to learn.
As in the case above, when you only have ten books, of course you don’t have to build an outside brain, you just want to take a quick look, but when you have 1,000, 10,000, one million, one billion?
These are just one of the reasons why we have to build a brain, in addition to one of the more important reasons.
2. The outside brain is intended to help the brain better remember: knowledge that is logically relevant is what you use to remember.
Why would you say that?
So let’s not answer that question, let’s give you a little test.
Now think: I’ll let you say the name of the fruit, see how many fruit you can say.
You might say, what’s so hard about apples, bananas, pears, oranges, flamingo, watermelons…
But the more you find, the longer you think, the more you can’t say.
You can stop reading.
Then I’ll ask you another question. Tell me what to do with tomato eggs.
You might not even think about it, but you can just say, “Let’s get the food ready.”
Why?
Because the former is a single point of information, the latter is an entire structure, a whole set of processes, a whole network of knowledge.
You see, it’s hard to index things to the brain, but things that are logically structured are different, and the index is a big piece, a whole system. When you weave the dots of knowledge into a web, they form your thinking model so that you can think about it.
A lot of people complain, they can’t learn anything, and think about it, since you were a kid, whether you’ve been calling your knowledge reserves like it’s about fruit.
Did you clean up your knowledge? Is your knowledge structured? Do you have such a huge knowledge network in your head?
And the process of integrating knowledge into the outside brain is to fabricate your web, so the essence of building the outside brain is to systematize your knowledge!
After all this talk, I’m sure you already know the importance of building an outside brain.
How to build the brain?
The whole brain consists of two systems.
The first is the system for storing notes.
The second is the system of index notes.
You can see it’s one, one, one, and here you know there’s one.
And the whole brain can be put together in three steps?
Step 1: Systematically incorporate knowledge collection
Step 2: Collapse knowledge and establish rules to be readily available.
Step 3: When used, the knowledge needed can be brought out quickly.
The following figure at the very heart of the article is summarised, but in order to get you through this, I’m gonna break it and take you out of your knowledge management system.
Let’s start with the build-up storage and start with the entire brain system.
I: Selection of external brain carriers
A computer system that runs normally, if it’s the mainframe, displays the screens of these hardware carriers, and your operating system is so bad that you can’t get up without the mainframe.
By the same token, the same is true for the construction of our outer brain, so the first step in the creation of the outer brain is to find the vehicle of the outer brain, the tool to store our knowledge.
And what are the outer brain carriers that are available to us on the market?
There are so many, and the mainstream, like cloud notes, impression notes, onenote, and so on, can be the vectors of our outer brain. They have their own strengths and weaknesses. If you want to know more about them, I won’t be here.
My own exterior brain is a cloud note, which is shown below as a case in which other carriers share a common sense.
What happens when we identify the vector of the brain?
Once a few folders have been created, they start to operate like tigers.
What’s wrong with this brain system?
1 The hierarchy is in disarray: I don’t know if you’re big enough to take it, but I’m just looking at this string and I’m going to start with it.
Because such a chaotic structure and a vague catalogue will make you look at these things with a sense of disgust.
It’s hard to extract: it’s confusing, it’s impossible to find all the notes when they’re actually used, and if they’re not found when they’re used, or if they take a lot of effort to find them, then the brain system doesn’t make much sense. When you have less, you remember where they are, but when they’re big enough, your brain will collapse.
3 Fragmentation of knowledge: all the folders created above are broken and cannot be linked to notes.
As we said at the beginning of the article, in addition to the burden of memory, one of the functions of the outer brain is to assist our brain in building a knowledge system for us, and if your notes are all mixed points, the outer brain’s meaning will be cut in half.
In a word, none of that is a good brain, because it does not solve the problem of why we are building the essence of the brain.
So what’s a good brain?
1. Systematization of knowledge structures: The knowledge points between notes and notes are not scattered, are not fragmented or fragmented.
2. Easy to manage: to see the size, structure and clarity.
3. Ripping is convenient, efficient: it is best to be as efficient as a probe, and to have it in seconds. If this is not enough, and it takes half a day to find the information that you want, then the system has little meaning.
Well, you know here, a good outsider’s standard, and one of the questions that comes with it is how to get your outsider to that standard.
So how do we get the brain to meet the above conditions?
Just like the computer’s Windows system, it’s installed, so we don’t have to use the anti-human dos order to get computers to work, and everything runs in an orderly fashion over this nice graphic system.
In keeping with the ideals, you must deploy a rule-based operating system that will keep our knowledge notes on the management system to ensure that the chassis is not disorganized and solid, rather than built as it pleases.
So when we find the carrier, it’s not like it’s an operation like a tiger, but it’s a bottom system like Windows, and our system on the outside is the GTD system, so the second step in building the brain is to put it on.
II: Deployment of the GTD operating system
What is the GTD system?
GTD full name in English: Getting Things Done
This is a mobile hard-disk task management approach proposed by David Allen, a well-known time manager, in his book ” Do It ” , whose core essence is to remove all the tasks to be done from the brain, empty the brain, manage the task with external tools, and use all the resources of the brain to think, without missing anything.
With the GTD system on the laptop, we can use the GTD workstream, not only to have a knowledge management system, but also to include our calendar management system, which frees our brain very much.
How to deploy the GTD system to the notebook?
In total, the GTD workflow consists of five steps: collection, clarification, organization, archiving, review.
And using it on the outside turns it into an information management stream, as well as five steps:
GTD Information flows: collection boxes, waiting for processing, possibilities for the future, archived information, thematic studies.
Now, let’s see what we can do with the five folders.
Collection boxes
This is your collection at all the big platforms, like when we put our phones in good writing (e.g. in this article), so we can put all the great platforms in this collection.
It’s the job of collecting, you don’t have to worry about the sort, all the good stuff, just throw in the brain, so that we can free up a lot of the sorting time until a fixed time, like a single night, doesn’t interrupt what we’re dealing with, and at the same time you can make sure that the collection doesn’t mess up, and you can carefully evaluate and read the article, and you can make sure that all of your notes are good.
Pending processing
This folder contains our programme for the day, memos, notes, meditation, journals, etc.
You should know how hard the brain can handle these things with memory, so we can put these things in the outside, move them all into this folder, get them all out of the brain, and find out what’s going to happen next, just go through the folder, and fly efficiently.
Possible future
Here’s the main thing about plans, plans, ideas, ideas.
You see an idea, you find a project, you throw it here as your inspiration.
4. Archived information
This is the base of our knowledge, and eventually all the information and notes will be placed in this folder. Once we have finished the information we have collected, we will put it here for ready review and use.
5. Thematic studies
For example, I’ve been more interested in singing recently, so I can create a separate folder here, dedicated to singing, when research is done, and then put it in an archive.
When you created this five folders on your notebook, your GTD system was deployed.
You see, when GTDs are deployed to handle information through GTDs, does your brain have a special sense of hierarchy, or does it feel like you have a soul, instead of a long list of four notes above?
So when the GTD system is deployed, it’s over? Of course not.
Having finished the bottom-up system, we’re about to start processing the notes that we entered. As we said earlier, all the notes will eventually be aggregated into the archive folder, so the core of the notes that we manage is in this folder, but how do we manage all the notes?
Here we go into the third module of this paper to address the above.
III: Ruled information – set the structure of the brain, set the rules for notes.
We all know that there are no rules, and if there are no rules in the notes that are included, it will be a mess, completely inefficient, so we have to process the notes that are entered, teach them the rules, make them clear and regular, so you can find what you want quickly when you extract them.
But what about the rules? How?
Here are four principles that will ensure that your notes are kept in order.
1 The simplest level of principle
What is the simplest principle?
The simplest rule is to keep the folders as small as possible, and as small as possible, because only a small number of them do not look like you have a head start, and if it is a layer by layer, it is no different from the four notes you saw earlier.
How then can it be as few as possible?
Of course, it’s to find a dimension that can include everything, which is in line with the MECE principles mentioned in the previous article, and which covers all the notes, without leaving them out, but not long.
And I’m here to give you a dimension of the “use” of notes, a dimension of learning, work, life.
You can imagine, in terms of usefulness, that any note will not escape the three categories, so it fits the MECE, and we use it as a criterion for the division of knowledge, as a bottom-up folder for “archived data”, so we can achieve the simplest level.
If you have a bottom-up folder, we need to make some further breakdowns of the folders according to our needs, but if you still build a bunch of folders, the entire system of notes will be a mess. How do you manage the next level of folders?
That’s the second rule of your notes!
2 Catalogue Coding Principles
What are the principles of cataloguing?
You can think about it first. How does a book have so much knowledge?
It is, of course, the organization of the library knowledge structure into a hierarchy code, as shown below, so that you can look very clear and clear, and in the same way that we manage the hierarchy of the folders, in the same way that the hierarchy of the folders is logically linked to the hierarchy.
And how do we catalogue them?
I’m not going to repeat it. I’ve made you a map. I think you will.
Why do you have to use cataloguing codes, in addition to establishing clear logical layers?
Because with the cataloguing, the notes can be automatically sorted!
The notebooks are usually sorted by name, for example, number 1 in front of number 2, letter A in front of letter B, so it’s very organized and can be consulted in the micro-trust friend directory.
If you don’t name it like this, there’s a mess, and it makes the notes look like shit, but if you set the code, you can get automatic sorting.
So we’re using a catalogue code, two arrows, not only to make the structure logical, but also to achieve automatic sorting.
We have said the first two principles of the four principles that make your notes rule, with which you can raise the level of your notes hierarchy qualitatively, but it is far from enough to be clear, and you need a third.
3 Uniform naming principles
What is the principle of uniform naming?
That is, if you follow a standard set of naming principles, whether in the folder or in the notebook, so that your notes will not be confused, remember to name them such unformatted notes, and if you become such a habit, later you will feel like you want to kill yourself, believe me?
What are the criteria for naming them? How?
I’ll give you three ways to fix this.
1. Named folders using the Golden Circle Code
Any knowledge point or topic you learn cannot escape the ultimate three questions of the gold ring: what, why, how.
If you want to study the subject, you can create three folders:
1. What is a speech?
2. Why study and training lectures? (why presentations)
3. How to train? (how to talk)
When you create these three folders, you can divide all the points of knowledge related to the speech into three folders according to the gold circle, so that each folder will have something to look through.
Look, three folders fix everything, and it looks so clear, so clear?
Standardized naming of notes files
This is about how a folder is named, and here is about a specific note file.
There’s not much to talk about here. I made you a picture, I gave you a formula, and you looked at it for seconds.
It’s a rule name. It’s an effect demonstration.
You see, the name of the note title and the name of the two little people on the map, the one that looks awesome?
3. Ignoring the meaning of the term, I insist.
There’s a lot of “other” folders for the reunion. What is this “other” folder?
You built this “other” because you couldn’t figure out what kind of paper it belonged to.
I’m telling you, when you’re using it, you’re not going to go through the other categories because it doesn’t have much idea in your head, you don’t know what you put in it, what you should put in it, and how can you expect to find it when you take it?
So, this is an unknown level of meaning, and we will not.
Here, you know the three principles of the rules of the note, but just knowing the three principles above, you can’t make them very regular, you need a fourth.
4 Labelling principles
What is the labeling principle? And why do we use labels to manage our notes?
I’m not answering that question. I’ll give you a question.
If you were to classify a great man, what would you put Grandpa Mao in?
You’ll take Grandpa Mao back to the statesman? Thinker? Military? I’m sorry, I’ve taken all these titles.
You see, you can’t classify him by a single dimension.
If you single-handedly put Grandpa Mao in a category, like the poet, you can’t find Grandpa Mao if you search for other categories.
What kind of classification would you put the last two years of the fire, Wolf 2? Can you single it out?
As we said in our previous articles, everything can have a lot of dimensions. If you classify something by a dimension, you’ll be dead, just as our knowledge remains.
Most of the knowledge in your notes is in your hands.
A lot of people’s notes are inefficiency, and they can’t be used when they’re used.
For example, you learned a writing technique, “How to incite” if you simply put it in “writing a novel.” In this category, you only think about it when you’re writing a novel, and this is a knowledge point that you learn to die, because this technique is probably used in writing, writing reports, etc.
So how do we solve this problem?
That answers the question above as to why the labels were used to manage the notes.
Labeling is designed to solve this problem, and you can place countless labels on a knowledge point that you can index when you search for any label dimension.
As in the case above, if you label Grandpa Mao, you can find Grandpa Mao regardless of whether you search the XX house. And you can find it in the Wolf 2 business movie, you can find it, you can search the war film, you can find Wu King…
So we don’t have to worry about the folder where one of the knowledge points should be specifically placed in the “storage” or whatever, if you put it on the label, don’t worry about the index.
Your knowledge survives when you deploy a series of labels.
For example, the label “Memory” will help you when you want the label’s contents, and the cloud notes will help you find all the articles that you have marked, whether they’re in your past book notes or in a TV show, what you’ve heard, what you’ve heard, what you’ve learned in your speech, or what you’ve learned, or, anyway, whatever the label contains, the brain will be taken out for you to use.
Now show you how I label a class!
Well, you might say here that the overall efficiency of the notes is much more efficient and knowledge is living up to the above deployments, but there is still a gap between the above-mentioned knowledge, between the notes and the notes, between the notes and the notes, and between the notes and the labels, the labels themselves are in disarray, not knowing which is the label, and how to solve this set of problems.
Now, we’ll go to the last module of this paper, deploy the index, and let your brain’s efficiency fly.
IV: Deployment of indexing systems
1. What is a storage and indexing system?
That’s what we’ve been working on. That’s the kind of system we’ve been working on, and that’s the kind of system we’ve got in the folder.
As we said earlier, we take notes or information through labels, and the indexing system is one that establishes a logical relationship between labels and labels, forms systems and structures, and eventually internalizes into our knowledge systems.
One sentence explains that storage is used to manage “the system of folders”, while indexing is used to manage “the system of labels”.
In order to make the two more visible, the folder system is used as the repository identifier `C’, the label system as the index, the identifier `S’.
How can indexing be made?
1 Bottom system set-up
The repository has a GTD as a bottom operating system, so the index should also have an operating system as a classification. The index’s classification rules are the three categories of “learning,” “work” and “life” that we used to say before, because you can’t escape all three things in your notes, and it’s in line with MECE.
The classification of work and life is not much of an introduction here, because it doesn’t matter if it’s a system, and you can just label it according to your preferences. This is mainly about “learning,” because this is the base of our knowledge label, which is the bottom of all our knowledge labels.
So how do we build a knowledge architecture under the “learning” category?
2 A dimension classification of all knowledge labels
The composition of the system must be supported by a bottom classification, so if you want a fragmented label, a woven system, you have to classify them. What are the categories of “all knowledge” labels in terms of the dimensions of their role?
Maybe everyone has their own standards?
I myself have classified all knowledge of one’s life into four categories:
i.e. knowledge of body repair, knowledge of family, knowledge of governance, knowledge of the world?
Ha, ha, that’s two, but I look good. This is just for information. If you think it’s a good dimension, you can use it directly.
All right, with this dimension, you can tag you in the storage, and by these four dimensions, sort it out here, and I’ll intercept a piece of my index system for your information.
As you can see, when the index is perfected, it is a complete, clear knowledge system.
3 Distinctive Symbols
You might see a symbol in front of each object in the index, some of which is “#” and some of which is “-.” What does that mean?
These two symbols are the difference sign, and there’s a “#” in front, which means it’s a label.
And there’s a “-” note that it’s not a label, and these things exist just to connect the labels, to connect them to the system, to help us look at them more clearly, structurally and hierarchically. They’re not indexed, of course, but the “#” symbol, I suggest, will be added for a reason.
4 Quick extract from Index
When it’s all set up, the rest is when we pull something, you can click the label, but the most common thing I do is search for it, want it, search it directly, as sour as it is.
For example, in my notes, I’m searching for the “writing” label, and you see, the cloud notes will find out everything I’ve got on this label.
Whether it’s my personal feeling, my reading notes, or anything I collect, as long as it’s under this label, to extract it in a moment?
5 How can extraction be made more efficient?
There’s always a problem in the actual taking of notes.
A book’s book notes, for example, may cover countless knowledge points in this one. Even if I’m tagging the note and trying to find what I want in it for a long time, is there a way to find the information I want in a moment?
In some cases, the solution is to tag inside the notes so that we can find what we want.
For example, I put three labels on a point of knowledge somewhere in this note, and when I need to find one of these three labels, the cloud notes quickly help me locate it and highlight it so that the whole article becomes a point of knowledge in my label system, which no longer belongs to the original author, but to part of my system.
That’s why you put a # on the label. That’s why, if you don’t have this identifier, it’s a mess. It’s a pain.
Now, this is the end of the article, and all that’s left is to perfect and fill this skeleton in a continuous learning process, and eventually it will form a vast knowledge-structure network, and you’ll be able to do everything you want.
What’s the most important thing when we’re done?
1. Getting to know the notebook software itself
Because this article is not about software functionality, so there’s hardly any mention of the functionality that software itself provides to us, including schedule templates, mind maps, ORC, and so on. If you know all the features that laptop software offers us, you can play very, very, very well.
Regular clean-up collections
Just like you do, you can do a one-time retrofitting, but in life, if you’re obnoxious, socks, you throw dirty stuff around, soon your new house will be worn out, and if you want to keep him fresh and efficient, you have to be clean, healthy, self-disciplined.
And that’s still the case with our notebook system, which we’ve built this time, but if you collect information, pile it up in a collection box for a long time, and the contents are sorted out, you’re going to mess it up.
So your habit is the key to keeping this system working!
My personal clean-up habit is to take up a fixed time each weekend and clean up the collections once, of course, if you’re faster than I am and have plenty of time, you can clean it up all day, which is certainly better.
3. Inverted content, remove obsolete elements and fill blanks.
When you start building your brain, it’s impossible to build something as rich as my brain at once, and there’s a lot of room to perfect, to evolve and to update, which is the core of your brain that keeps going, and the more it works.
And finally, the brain goes through it, and it only internalizes into your brain.
This is the end of the article. Let’s summarize it!
I: What is a knowledge management system?
Knowledge management systems are our brains.
Two: Why build a brain?
1. There is a lot of information that our brains cannot remember, and we need to remember it in other ways, and when used, they can be extracted by hand.
2. Building a brain is itself a process of systematizing a piece of stuff, a process of building a knowledge system, and the brain prefers a structure.
Three: How to build a brain?
The composition of the outer brain is divided into two parts, the first part being a storage structure and the second part an index structure.
1: Build-in storage
What’s a stockpile?
The repository is the system for managing folders and keeping notes.
How to build a storage body?
1. GTD information stream as a bottom-up system
2. The four main principles that should govern information are:
(1) Simplicity
(2) Catalogue Coding Principles
(3) Uniform naming principles
(4) Principles of labelling
2: Indexing
What’s an index?
The index is the system for managing labels.
How to build an index?
The three categories are “learning”, “work”, and “life”.
2. A knowledge label with a single dimension covering all `learning’: body-building knowledge, family knowledge, governance, knowledge in the plain.
How can index efficiency be further enhanced?
Tag all over the notes
III: Ensuring the efficient functioning of the brain
1. Translating notes software functionality
2. Regular clean-up collection boxes
3. Continuously complete and iteratively updated notes.
I have other good papers. You might be interested.
“The System of Thoughts”
What do people like to think?
Evergreen: How can you be a problem analyst and have the power to turn corruption into magic?
Evergreen: How do you train to be super-analytical and see through the nature of things?
How does a master think when he’s in trouble?
“Study Methods”
Is there a memory palace in the world? Do people have it?
How do you exercise your memory effectively?
What if you forget what you learned?
Evergreen: What about poor understanding and how to improve understanding?
Evergreen: How can knowledge systems be built quickly?
The Book Method Series
Changqing: This is probably the best way to make notes!
Changqing: How quickly to become an expert in the field?
Changqing: I don’t know how to read, you’ll never be brainwashed!
Changqing: Three steps to get you 30 minutes to finish a book!
Changqing: Four moves to read a book fast!
Changqing: Read: 4 steps to tell you how to select a valuable book?
“The Efficient Method Series”
Changqing: How does White develop gymnastics?
Changqing: Super dry! An efficient resting method for your quick recovery!
Evergreen: fast sleep, painless early rise, routine! It’s a high-impact sleep!
Changqing: Energy management: To raise your face, to give you an energetic diet!
Changqing: Super dry! How to make your energy so gruesome!
Changqing: Super dry! How to get your energy so gruesome!
[Time Management Series]
Changqing: Super dry! Minutes make you a time manager! (iii)
Changqing: Super dry! Minutes make you a time manager! (ii)
Changqing: Super dry! Minutes make you a time manager!
How do you plan your life when you’re 20-30?
Changqing: How to plan? Why can’t you do the plan?
Changqing: The goal must be met! How can long-term, sustained and stable efforts be achieved?
Changqing: Save lazy cancer! How can we improve our ability to act?
Record number: YXA1mY8BKMjuNkdNZrZmJ
I don’t know.
Keep your eyes on the road.
